Self-employed Archive Assistant – part time and temporary

Main Duties

• Initial assessment of the complete archive and contents
• Following overview, develop a comprehensive database for the record-keeping for all sculptures, models and designs.
• Create individual records for all works.
• Alongside database develop comprehensive hard copy records and filing system
• Digitisation of the archive – arrange for photography of works where required, ensuring all items are accurately recorded
• Assess holdings for any repairs or conservation required
• Oversee storage of works, including:
  • Working to develop and implement a suitable storage plan ensuring safety of works and optimum utilisation of space
  • Using appropriate storage materials for long term preservation
  • Properly labelling and maintaining accurate inventory of works
  • Condition checking works and crates

Skills and Experience Required

This post requires a focused, hard-working person, with a keen eye for detail to work closely with the family to ensure we have a full and accurate record that can be accessed by museums / galleries.

Experience

• Previous experience of arts administration in an artist’s studio, gallery, museum or private collection
• Ideally some experience of collection management and record keeping
• High computer literacy with extensive experience across all Microsoft Office programmes
• Experience working with a large database system preferred but not essential

Skills

• Highly organised and adept at establishing and rigorously maintaining systems
• Pragmatic approach to practical and logistical elements of job

• Clear communicator who can effectively liaise with people across different levels and cultures

• Ability to work quickly while maintaining meticulous attention to detail
• Ability to prioritise workload and balance competing demands on your time
• Sensitive and self-motivated
• A lively ‘can-do’ attitude with an ability to solve problems on the go
• A keen interest in contemporary art and design

Equal Opportunities Statement

We are an Equal Opportunities Employer and welcome applicants from diverse backgrounds, regardless of their race, disability, age, sex, gender identity, sexual orientation, religion and belief, marriage and civil partnership, pregnancy and maternity and caring responsibility. We are committed to offering a working environment where everyone is valued and feels appreciated.