Repertoire and Print Production Assistant (Maternity Cover)

Main Duties

JOB PURPOSE

Working closely with the Print Production Manager, this position is responsible for preparing, proofing, and coordinating a wide range of print and digital publications, as well as maintaining and enhancing the Hall’s repertoire records. The role requires a keen eye for detail, strong organisational skills, and a passion for music, contributing directly to the high standards and reputation of Wigmore Hall.

MAIN DUTIES AND RESPONSIBILITIES

Print Production

• Assisting the Print Production Manager with all aspects of printed programme and song text production. This includes:
  • adding copy for programmes into ArtsVision
  • proofing programme notes and programmes
  • generating programmes from ArtsVision – for printing by the House Managers and for addition to the website as PDFs
  • sourcing and adding song texts to ArtsVision, building our database of texts (including those already digitised) and facilitating further automation of the song sheet production process
  • sourcing translations as required
  • working to refine programme production processes and improve efficiency
  • working with the Print Production Manager on the allocation of note writers and liaising with note writers as necessary
• Proofing Wigmore Hall’s brochure and other key publications. Chasing and resolving any issues in collaboration with Office of the Director
• Assisting with the administration of images for Wigmore Hall’s brochures
• Proofing each booking period as it will appear on the website ahead of concerts going online, working with the IT department to find fixes for repertoire issues
• Proofing additional print material as required, including The Score magazine, one-off marketing brochures, letters, emails, adverts, press releases, and website news posts

Repertoire Administration

• Inputting repertoire, composer, arranger, première and encore data to ArtsVision, using Oxford Music Online as a reference to ensure consistency across our systems and processes
• Supporting the Hall’s PRS procedures, including weekly liaison with House Managers, post-concert completion of PRS information in ArtsVision and syncing to website and Tessitura, as well as the monthly sign-off of PRS invoices.
• Management and control of repertoire in ArtsVision, supporting ticket sales, publications, our website and wider concert programme

Skills and Experience Required

PERSON SPECIFICATION

• Ability to prioritise responsibilities and manage competing deadlines
• A methodical approach to work, with exceptional attention to detail
• An excellent working knowledge of chamber music and song repertoire, with a willingness to undertake research when required
• Proven communication skills and an ability to work collaboratively
• Interest in building and improving processes, particularly in relation to the production of printed programmes and song texts
• High IT-literacy

Disability Confident Employer

We can confirm that we are a Disability Confident Employer (Level 1-3) who can welcome a wide-range of disabled applicants within our level of training.

Equal Opportunities Statement

We are an Equal Opportunities Employer and welcome applicants from diverse backgrounds, regardless of their race, disability, age, sex, gender identity, sexual orientation, religion and belief, marriage and civil partnership, pregnancy and maternity and caring responsibility. We are committed to offering a working environment where everyone is valued and feels appreciated.