Project Coordinator: Cleaner and Greener East London

Main Duties

Freelance, part-time

Location: London or remote

Reports to: Project Director and Managing Director, PTC CIO

Purpose of the role
The Project Manager will lead the day-to-day delivery of Paint the Change’s Cleaner and Greener East London programme, ensuring that a complex, multi-partner climate action project is delivered to agreed quality standards, scope, budget, and timeline. The role is central to maintaining strong relationships with community partners, safeguarding delivery against funding agreements, and supporting PtC to apply its existing skills and methodologies to future projects and funding opportunities.

Working closely with the Director, delivery team, community partners, artists, consultants, and the external evaluator, the Project Manager will ensure that the programme remains community-led, inclusive, and responsive, while meeting rigorous monitoring, evaluation, and reporting requirements.

Key Responsibilities

Project planning and delivery

• Develop, manage, and regularly update detailed work plans aligned with the approved Scope of Work, activity plan, and Monitoring & Evaluation framework.
• Plan, lead, and coordinate Paint the Change’s own project activities and core deliverables, ensuring PtC-led workshops, murals, youth citizen journalism programme, communications, and learning activities are delivered to a high standard and fully aligned with the overall programme framework.
• Oversee delivery across multiple boroughs and partners, ensuring activities remain on track and interdependencies are managed effectively.
• Monitor timelines, flagging risks early, and proposing practical mitigation strategies for both partners and PTC activities.

Risk management and compliance

• Identify, monitor, and manage project risks, and escalate issues in a timely and proportionate manner.
• Where changes to activities, timelines, or budgets are required, coordinate formal variation requests, ensuring approvals are sought, documented, and compliant with funder requirements.
• Ensure all project activities align with funding agreements, organisational policies, safeguarding, and health and safety standards.

Partnership and stakeholder management

• Act as the primary coordination point for the seven community partners, supporting clear communication, shared expectations, and collaborative problem-solving.
• Maintain strong working relationships with artists, climate educators, youth leads, evaluators, and local stakeholders, using diplomacy, cultural sensitivity, and clarity.
• Support inclusive partnership governance through regular check-ins, coordination meetings, and annual assemblies.
• Ensure partners deliver activities according to the project plan, that they provide timely reports, review their reports against the plans and deliverables, and feed back to the Project Director and Managing Director.

Capacity, quality assurance, and contracting

• Lead on the Youth Citizen Journalism programme, ensuring young people are recruited, trained, mentored, and coordinated during the project.
• Lead or support due diligence, onboarding, and contract management for project consultants and freelancers, using clear Terms of Reference and Statements of Work.
• Oversee quality assurance processes to ensure workshops, murals, media outputs, and community campaigns meet PtC’s standards and funder expectations.

Monitoring, evaluation, and reporting

• Coordinate the collection of quantitative and qualitative data from partners, ensuring consistency with the M&E plan.
• Track progress against outputs, outcomes, and indicators, working closely with the external evaluator to embed learning into delivery.
• Produce high-quality narrative and financial reports for the funder, ensuring they are accurate, timely, and accessible.

Operations and safeguarding

• Ensure all travel, events, and public activities follow PtC’s travel, security, and safeguarding processes.
• Maintain clear documentation, version control, and audit trails across project systems and digital tools.

Organisational learning and growth

• Support PtC in applying learning from the project to future programme design, partnerships, and funding bids.
• Contribute to internal reflection on delivery models, partnership approaches, and scalable climate action methodologies.

Skills and Experience Required

• Relationship-builder: Able to build and maintain trust-based relationships with diverse community organisations, artists, young people, funders, and consultants, using diplomacy, sensitivity, and decisiveness.
• Highly organised: Excellent planning and coordination skills, with the ability to manage multiple workstreams across locations and partners.
• Proactive problem-solver: Anticipates barriers and delivery risks, and develops practical, timely solutions.
• Detail-oriented and digitally confident: Comfortable using digital tools for project management, reporting, data tracking, and collaboration, with strong attention to detail.
• Values-driven: Committed to inclusive, community-led practice and confident working in culturally diverse settings.
• Clear Enhanced DBS check.

Disability Confident Employer

We can confirm that we are a Disability Confident Employer (Level 1-3) who can welcome a wide-range of disabled applicants within our level of training.

Equal Opportunities Statement

We are an Equal Opportunities Employer and welcome applicants from diverse backgrounds, regardless of their race, disability, age, sex, gender identity, sexual orientation, religion and belief, marriage and civil partnership, pregnancy and maternity and caring responsibility. We are committed to offering a working environment where everyone is valued and feels appreciated.