Procurement Assistant

Main Duties

Key Responsibilities:

• Raise and manage invoices and client quotes
• Place and track purchase orders with global suppliers
• Liaise with suppliers and artists, maintaining strong, professional relationships
• Monitor production and delivery timelines to meet project deadlines
• Record and manage costs, payments, and invoices using Excel spreadsheets
• Coordinate the logistics of framing, shipping, and installation planning
• Assist with general project documentation and admin
• Manage and oversee artists, ensuring contracts and project requirements are met
• Maintain and archive project specifications, contracts, and procurement documents
• Vet new suppliers for quality, reliability, and pricing

Skills and Experience Required

Ideal Candidate:

• Previous experience in procurement is required
• Interest or experience in the art or interior design industry (preferred)
• Strong organisational skills and attention to detail
• Confident managing suppliers and tracking multiple project tasks
• Proficient in Abode Suite (Photoshop), Microsoft Excel and general office tools
• Self-motivated, adaptable, and comfortable working independently in a fast-moving environment
• Excellent written and verbal communication skills

Equal Opportunities Statement

We are an Equal Opportunities Employer and welcome applicants from diverse backgrounds, regardless of their race, disability, age, sex, gender identity, sexual orientation, religion and belief, marriage and civil partnership, pregnancy and maternity and caring responsibility. We are committed to offering a working environment where everyone is valued and feels appreciated.