Archive Digitisation Assistant

Main Duties

Support a short-term archive digitisation project for a major art institution in central London. The role involves working with physical archival material and converting it into high-quality digital records.

Responsibilities include:

• Preparing physical archival material for digitisation, including removing staples, clips, and bindings while ensuring documents remain correctly ordered
• Digitising documents using scanning or camera-based capture equipment following provided quality and resolution guidelines
• Carrying out high-volume scanning accurately and efficiently while maintaining consistent image quality
• Performing basic quality control checks on captured images (focus, alignment, completeness) and flagging any issues
• Organising, naming, and storing digital files according to the project’s file structure
• Reassembling and returning archival documents to their original folders and packaging after digitisation
• Assisting with the daily setup and shutdown of scanning equipment
• Maintaining a tidy and organised working environment while handling materials carefully

Skills and Experience Required

This is an entry-level role, and no prior digitisation experience is required. Training will be provided on-site.

We are looking for candidates who:

• Have strong attention to detail and can work carefully with physical documents
• Are organised and able to follow clear processes and file structures
• Are comfortable performing repetitive tasks while maintaining consistent quality
• Are reliable and able to commit to 12-hour working days Monday–Friday during the project period
• Are comfortable working on-site as part of a small team
• Have a basic level of computer literacy (file management, folders, naming files, etc.)

This role may particularly suit people interested in art, archives, research, cultural institutions, or digitisation work.

Equal Opportunities Statement

We are an Equal Opportunities Employer and welcome applicants from diverse backgrounds, regardless of their race, disability, age, sex, gender identity, sexual orientation, religion and belief, marriage and civil partnership, pregnancy and maternity and caring responsibility. We are committed to offering a working environment where everyone is valued and feels appreciated.