Archive Digitisation Assistant

Main Duties

• Prepare physical archival material for digitisation, including removing staples, clips, and bindings, and ensuring documents are correctly ordered and handled with care
• Digitise documents using specialist scanning or camera-based capture equipment, following provided guidelines for image quality, resolution, and file naming
• Carry out high-volume scanning accurately and efficiently while maintaining consistent quality standards
• Perform basic quality control checks on captured images (focus, alignment, completeness) and flag any issues to the project lead
• Organise, label, and manage digital files and external storage drives according to the project’s file structure
• Reassemble and return documents to their original folders and packaging after digitisation
• Assist with daily setup and shutdown of equipment, and maintain a tidy, organised working environment
• Follow handling, confidentiality, and security procedures when working with sensitive archival material
• Work closely with the project team to meet daily digitisation targets and timelines

Skills and Experience Required

• Strong attention to detail and ability to work accurately with large volumes of material
• Reliable, organised, and able to follow clear instructions and workflows
• Comfortable working carefully with physical documents and handling materials responsibly
• Ability to maintain focus and consistency during repetitive tasks over extended periods
• Basic comfort using computers and digital tools (full training provided)
• Punctual, dependable, and able to work as part of a small, focused team

Nice to have (but not required):

• Background or interest in the art world, archives, libraries, museums, or cultural institutions
• Previous experience handling documents, collections, or archival material

No prior digitisation or technical experience is required; full training and guidance will be provided on-site.

Equal Opportunities Statement

We are an Equal Opportunities Employer and welcome applicants from diverse backgrounds, regardless of their race, disability, age, sex, gender identity, sexual orientation, religion and belief, marriage and civil partnership, pregnancy and maternity and caring responsibility. We are committed to offering a working environment where everyone is valued and feels appreciated.