Project Administrator

Main Duties

Create is seeking a highly organised and motivated Project Administrator to support the delivery of our creative arts programmes across the UK.

This full-time role is an exciting opportunity to join the UK’s leading charity empowering lives, reducing isolation and enhancing wellbeing through the creative arts. The Project Administrator plays a vital role in supporting the administration and coordination of Create’s projects, helping ensure they are delivered efficiently and to the highest standards.

This is a particularly exciting time to join Create as we work towards doubling the reach and impact of our work by our 25th anniversary in 2028, expanding our programmes and supporting even more participants across the UK.

The successful applicant will:

• Produce project documentation including contracts, risk assessments and schedules, ensuring accuracy and compliance with Create’s procedures
• Support the coordination and administration of Create’s creative arts programmes, working closely with the Programmes Manager and project team
• Maintain project schedules and update Create’s CRM database and project tracking systems
• Design and produce project outputs such as booklets, anthologies and creative resources using InDesign
• Support financial administration including processing project expenditure, reconciling costs and liaising with the Bookkeeper
• Support special initiatives such as artist training events and Create’s emerging artist development programmes
• Conduct research to support programme development, including identifying potential community partners and suppliers
• Assist with packing, preparing and organising materials for creative workshops and projects
• Occasionally provide wider administrative support across the organisation as required

Skills and Experience Required

Essential Qualifications and Experience
• Educated to degree level or equivalent experience.
• Administrative experience.
• Demonstrable interest in / commitment to the transformative power of arts within community settings.

Desirable Experience
• Experience (paid / voluntary) in the charitable sector, ideally within an arts setting.
• Financial administration experience.

Skills and Abilities
• Outstanding verbal and written communication skills.
• Confident and consistent writing style.
• Excellent and proven organisational and interpersonal skills.
• Ability to work within set budgets and track and record expenditure accurately and within agreed procedures and timelines.
• Ability to form warm, trusting relationships with a wide range of different people.
• Ability to work to strict deadlines and remain calm under pressure.
• Ability to work within a small, multi-disciplinary team.
• Ability to self-reflect and take on constructive feedback.
• Ability to prioritise and to work to disparate agendas.
• Ability to work under own initiative.
• Attention to detail and meticulous accuracy.
• Design flair and experience using InDesign.
• Numeracy skills to track materials and artist fees again budget.
• Research skills.
• A flexible attitude to work: evening and weekend work are required on occasions.
• An understanding of equal opportunities, safeguarding and health & safety procedures.
• Computer literacy including Microsoft Office (Word, Excel, Outlook), Salesforce and InDesign.

Equal Opportunities Statement

We are an Equal Opportunities Employer and welcome applicants from diverse backgrounds, regardless of their race, disability, age, sex, gender identity, sexual orientation, religion and belief, marriage and civil partnership, pregnancy and maternity and caring responsibility. We are committed to offering a working environment where everyone is valued and feels appreciated.