Urban Outfitters Buying Admin Assistant, Womenswear

Main Duties

• Ownership over the department critical path
• Provide administrative support to the buying team covering all classes issues/queries.
• Purchase order placement; accurately keying orders for UK market product.
• PO tracking and management; ensure PO’s are delivered in a timely manner to support stock flow. Maintain all internal systems with accurate information updates.
• Assist with Monday Trade meeting preparation.
• Sample management: working with our vendor base to track samples for seasonal press days, passing samples for web photography, general sample organization, arranging for meetings and sign offs.
• Liaising with creative department to pull samples and advise suggestions for press.
• Presentations and picture packs; preparing these for monthly assortment reviews, & sign offs. In addition, maintaining on-going assortment sheets for the Assistant Buyer / Buyer.
• Maintaining STEP.
• Types and sends sealing comments to suppliers.
• Additional ad-hoc tasks
• Responsible for sending out courier packages
• Carrying out comparative shopping trips to develop and maintain knowledge of the current marketplace.
• Opportunity to own area after 6 months under Junior / Asst Buyer guidance.

Skills and Experience Required

• A passion and enthusiasm for the Urban Outfitters brand and what we represent.
• A love for fashion and be interested in the market at large.
• Ability to multitask in our fast-paced buying office.
• Flexible and open to change as we grow the business.
• Strong communication skills.
• A keen eye for detail and accuracy.
• Fluent use of Microsoft Office – in particular Outlook, Excel and Power Point.
• Strong commercial awareness.

Equal Opportunities Statement

We are an Equal Opportunities Employer and welcome applicants from diverse backgrounds, regardless of their race, disability, age, sex, gender identity, sexual orientation, religion and belief, marriage and civil partnership, pregnancy and maternity and caring responsibility. We are committed to offering a working environment where everyone is valued and feels appreciated.